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> Rules and Regulations
Rules and Regulations
Rules and Regulations - 2006
Regulations are in place to clarify and simplify stipulations outlined in the Declaration and By-Laws of the Meadow Farm Condominium Association. The Board of Directors and Property Management Company is required to enforce the Declaration, By-Laws and Regulations and is governed by rules, regulations and procedures that dictate the appearance of the community and the safety and behavior of its residents.
If necessary, fines will be implemented for violations. The Management Company will mail a written notification to the unit owner. The unit owner will have 30 days to remove or correct the violation. Unit owner has the opportunity of addressing the Board regarding the violation at a Board Meeting. If after 30 days the violation is not removed or corrected, the Association will complete it and the unit owner will be billed for any expenses incurred by the Association.
The discretion of the Board will prevail when interpretation is necessary. Any complaint about Association operations, management, or actions of other unit owners must be addressed to the Management Company in writing.
Please refer to Rules and Regulations outline below:
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American Flag
Common Areas
Dwelling Use
Firewood
Furnace and Chimney
Garage Doors
Garage Windows
Grills
Handicap Ramps
Insurance
Interior Alterations
Landscaping
Management Company Non-business Requests
Painting Building
Parking
Pets
Planting Areas (Gardens)
Rental of Your Unit
Rules and Regulation Outline:
Sale of Your Unit
Satellite Dishes
Service Emergencies
Service Request
Sliding doors, Windows and Garage Doors
Smoke Alarms
Snow Removal
Solicitation
Speeding & Traffic
Storing Items
Storm/Screen Doors
Swimming and Ice Skating
Tennis and Basketball Courts
Trash
Unit Owners Responsibility
Windows
American Flag
The American flag may only be hung on the white trim on the side of the garage door closest to the owner's front steps, two inches from the top corner. Flag size cannot exceed 3'x5'.
Any flag other than the American flag is prohibited.
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Common Areas
Keep unit access areas and limited common elements (such as steps) clean and orderly.
Do not hang any articles, such as laundry or rugs, out of your unit or on the common elements.
Do not place or store rubbish, or unsightly items anywhere on the common elements.
The appearance of the common elements or exterior of any unit may not be changed without prior written permission of the Board.
Do not place or hang signs, awnings, antennas, canopy or shutters, anywhere on the outside of the unit, exterior walls, deck, doors and roof or expose any such items from windows.
Each unit is allowed to have a front door decoration and one small lawn ornament in beds.
One hanging plant is allowed.
Wind chimes, thermometers or other types of exterior hanging decorations should be limited to a maximum of two items.
Note: These should not be attached to the vinyl siding or in any way that damages the exterior of the unit and should be discreet, tasteful and visually agreeable to the public.
Do not conduct or permit activities in the unit or on the common elements that will disturb other residents, such as loud music, noise and/or conversation.
Damage to Common Areas - Unit owners causing damage or destruction to any portion of common areas will be responsible for those damages.
Contact the management company with any questions.
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Dwelling Use
Use the unit only as single-family dwelling.
Commercial Activity - Do not conduct any commercial activity or display any advertising or signs, such as For Sale, For Rent, or For Lease on any part of the Association property (including the mailboxes).
Units may not be used for transient motel purposes.
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Firewood
Firewood must be placed in a holder when it is stored on the deck during the winter season. Firewood storage should be limited to the months of October to April as not attract carpenter ants or termites.
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Furnace and Chimney
Unit owners should have their furnace and chimney inspected regularly. Cracks can occur in the heat exchanger. If you smell gas, contact the gas company IMMEDIATELY. You should maintain an interior temperature with a minimum of 55 degrees if you are away during the colder months and should make arrangements for someone to check your home.
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Garage Doors
Garage door replacement is the unit owner's responsibility. The Association is responsible for painting the garage door. Please maintain your garage door, and ensure the springs have safety cables. If your garage door needs replacement, it must be replaced with an approved steel insulated door. Please contact the Management Company for exact specifications. It is recommended that garage doors be left closed so animals and mice do not find a home in your garage.
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Garage Windows
May only be covered on inside with black window tint and no signs or decals may be placed on any windows
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Grills
When grills are in use they must be moved away from the siding to prevent damage to the vinyl siding. Owners using propane tanks shall keep them outside (not stored in a basement or garage). Each unit owner is responsible for any damage to deck or siding.
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Handicap Ramps
Need prior approval before installation and it is the responsibility of the unit owner to remove the ramp when unit is sold or ramp no longer required.
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Insurance
The Association carries insurance that covers the building structure and the common elements, but each unit owners should carry additional coverage for their units and personal property. Please contact your insurance carrier for coverage that will dovetail the Association's policy.
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Interior Alterations
All interior alterations must have appropriate building permits and should not cause an increase to the cost of the Association's insurance or lead to its cancellation.
If a furnance or air conditioning is replaced/changed, it needs to be inspected by The Town of Farmington.
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Landscaping
Please refer to regulation #13.
Planting areas are considered the existing landscaped beds in front side and back of the units.
Plantings are required to be discreet in size and visually agreeable to the public.
Any vegetable planting must be limited to the beds against the building, in the rear of the unit.
No trees or shrubs should be planted or removed without prior Board approval. If you plant it, you or future owners must maintain it.
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Management Company Non-business Requests
Do not send any management company staff on private business.
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Painting Building
Do not paint, stain, or otherwise change the color of the building.
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Parking
Do not block access for emergency vehicles. Follow the regulations #15.
A. Use the parking areas for parking a registered vehicle.
Trucks (i.e. pick-up trucks), recreation vehicles, commercial vehicles, campers, trailers, boats, or motorcycles are to be parked in the garage or off Association property. It is recommended that unit owners use their garage and driveway for parking to allow visitors the use of other parking spaces.
B. Do not block any parking spaces; do not park anywhere but in designated parking areas; fire trucks can't get by if a car is parked on the street.
C. Do not use parking areas, including driveway, for auto repair.
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Pets
Please see regulation #16.
Unit owners must clean up after their pets. The waste must not be thrown under bushes, in the woods or down storm drains. It should be placed in your trash.
Each unit may keep one household pet, provided it is not used for commercial purposes, such as breeding.
Permission maybe granted upon received written requests by the Board to house additional pets.
Pets are not permitted on the common elements unless leashed or carried.
Do not leave pets unattended outside, including on the deck.
Owner must clean up after pets as per Town of Farmington ordinance #78-2.
The owner of any pet causing or creating a nuisance or unreasonable disturbance or noise shall be subject to a hearing and possible removal of the pet.
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Planting Areas (Gardens)
Planting areas are considered the existing landscaped beds in front, side and back of the units.
Plantings are required to be discreet in size and visually agreeable to the public.
Any vegetable planting must be limited to the beds against the building, in the rear of the unit.
No trees or shrubs should be planted or removed without prior Board approval. If you plant it, you or future owners must maintain it.
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Rental of Your Unit
Unit owners must provide tenants with a copy of the rules and regulations. Unit owners are responsible for the actions of their tenants.
Unit owner must notify the management company when renters change.
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Rules and Regulation Outline:
1. Painting Building - Do not paint, stain, or otherwise change the color of the building.
2. Interior Alterations - All interior alterations must have appropriate building permits and should not cause an increase to the cost of the Association's insurance or lead to its cancellation.
3. Storm/Screen Doors - Acceptable door white, full view or white at the bottom of the door),
Handicap Ramps - Need prior approval before installation and it is the responsibility of the unit owner to remove the ramp when unit is sold or ramp no longer required.
Sliding doors, Windows and Garage Doors (Except for painting) - are unit owner responsibilities and must be maintained in good repair.
NOTE: The management company may notify unit owners if replacement is required. Contact the Management Company for specifics.
4. Garage windows - May only be covered on inside with black window tint and no signs or decals may be placed on any windows.
5. Common Areas - Keep unit access areas and limited common elements (such as steps) clean and orderly.
6 . Common Areas - Do not hang any articles, such as laundry or rugs, out of your unit or on the common elements; do not place or store rubbish, or unsightly items anywhere on the common elements.
7. Common Areas and Exterior of Unit - The appearance of the common elements or exterior of any unit may not be changed without prior written permission of the Board.
Do not place or hang signs, awnings, antennas, canopy or shutters, anywhere on the outside of the unit, exterior walls, deck, doors and roof or expose any such items from windows.
Each unit is allowed to have a front door decoration and one small lawn ornament in beds.
One hanging plant is allowed.
Wind chimes, thermometers or other types of exterior hanging decorations should be limited to a maximum of two items.
Note: These should not be attached to the vinyl siding or in any way that damages the exterior of the unit and should be discreet, tasteful and visually agreeable to the public.
Contact the management company with any questions.
8. American Flag - The American flag may only be hung on the white trim on the side of the garage door closest to the owner's front steps, two inches from the top corner. Flag size cannot exceed 3'x5'.
Any flag other than the American flag is prohibited.
9. Common Areas - Do not conduct or permit activities in the unit or on the common elements that will disturb other residents, such as loud music, noise and/or conversation.
10. Unit Owners Responsibility - Unit owners are responsible for the actions of tenants, guests, pets and children.
11. Damage to Common Areas - Unit owners causing damage or destruction to any portion of common areas will be responsible for those damages.
Grill - When grills are in use they must be moved away from siding to prevent damage to vinyl siding. Unit owner is responsible for replacing damaged siding.
12. Storing Items - Storing items on the limited common elements on the deck and /or walkout or on the front steps is at the owner's risk. All items on the common areas must be collected and stored when not in use and may not be left outside or on a common ground overnight.
13. Planting Areas (Gardens) - Planting areas are considered the existing landscaped beds in front side and back of the units.
Plantings are required to be discreet in size and visually agreeable to the public.
Any vegetable planting must be limited to the beds against the building, in the rear of the unit.
No trees or shrubs should be planted or removed without prior Board approval. If you plant it, you or future owners must maintain it.
14. Management Company Non-business Requests - Do not send any management company staff on private business.
15. Parking;
A. Use the parking areas for parking a registered vehicle.
Trucks (i.e. pick-up trucks), recreation vehicles, commercial vehicles, campers, trailers, boats, or motorcycles are to be parked in the garage or off Association property. It is recommended that unit owners use their garage and driveway for parking to allow visitors the use of other parking spaces.
B. Do not block any parking spaces; do not park anywhere but in designated parking areas fire trucks; can't get by if a car is parked on the street.
C. Do not use parking areas, including driveway, for auto repair.
16. Pets - Each unit may keep one household pet, provided it is not used for commercial purposes, such as breeding.
Permission maybe granted upon received written requests by the Board to house additional pets.
Pets are not permitted on the common elements unless leashed or carried.
Do not leave pets unattended outside, including on the deck.
Owner must clean up after pets as per Town of Farmington ordinance #78-2.
The owner of any pet causing or creating a nuisance or unreasonable disturbance or noise shall be subject to a hearing and possible removal of the pet.
17. Solicitation - Any and all solicitation is not permitted.
There shall be no tag sales, garage sales, or other open displays of items for sale at Meadow Farm, which are open to the public and/or advertised either by display or in written communications outside the premises of Meadow Farm.
The Board reserves the right to sponsor not more than one annual event of this nature in which all unit owners and residents would be allowed to participate.
18. Trash Process:
Barrels - Unit owners must use approved 64-gallon trash receptacles provided by the Association. These receptacles cannot be stored in common areas; they must be stored in the garage and placed outside after 6 PM the night before trash collection and must be taken in on the same day of trash pick-up.
It is the unit owner's responsibility to place trash securely in the 64-gallon receptacle.
Recycle Bins - Recycle bins must be used for recycled items.
All trash and recyclables must be secured to prevent contents from being scattered onto the common grounds. The unit owner will be responsible for any costs incurred from collecting loose trash.
Christmas trees and bulk pick-up guidelines are provided by management. .
19. Dwelling Use - Use the unit only as single-family dwelling.
20. Commercial Activity - Do not conduct any commercial activity or display any advertising or signs, such as For Sale, For Rent, or For Lease on any part of the Association property (including the mailboxes).
Units may not be used for transient motel purposes.
21. Do not keep or permit any illegal activity or store combustible or dangerous material in the unit or garage, or do anything else that would increase the coast of the Association's insurance or lead to its cancellation.
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Sale of Your Unit
You must contact the Management Company and they will furnish you with the necessary information that must be provided to the new buyer prior to closing. The Management Company must inspect the exterior of the unit to ensure that the unit is in good condition prior to the closing.
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Satellite Dishes
Satellite dishes are a modification to the outside of a unit and require approval of the Board. Please submit written request and the Board will respond in writing.
Please print out the form in the Forms section of this Web Site.
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Service Emergencies
The Management Company provides 24 hour service and these calls must go the Management Company.
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Service Request
Must be phoned or mailed to the Management Company. Verbal requests to "on-site" staff are not allowed.
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Sliding doors, Windows and Garage Doors
Sliding doors, Windows and Garage Doors (Except for painting) - are unit owner responsibilities and must be maintained in good repair.
NOTE: The management company may notify unit owners if replacement is required. Contact the Management Company for specifics.
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Smoke Alarms
It is recommended that unit owners change the batteries every 6 months in the smoke detectors. Unit owners are responsible for replacing and maintaining smoke detectors. Carbon monoxide detectors are also recommended.
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Snow Removal
Snow will be removed from the roads and unit driveways, walks and steps by the contractors hired by the Association.
The sidewalks and steps will be done after the snow stops.
The Town is responsible for plowing and maintaining Field Stone Run.
Our snow removal contractor will stockpile sand at the maintenance shed on Field Stone Run for resident use.
If it snows at night the contractor makes one wide path in each cul-de-sac in the early morning hours, and then cleans each street, driveway, and walkway when the storm ends.
Please remove items like doormats and planters so they do not interfere with the snow blowers.
It is best to park your car in the garage, but if you are home and your car is parked outside, please move it in and out of the driveway or parking area so snow can be cleared.
Do not allow your children to play in the snow banks or make tunnels or snow forts in accumulated snow.
Drivers and residents should keep a safe distance from bobcat loaders and always make eye contact with the operator. These machines back up frequently and there are blind spots in the line of vision.
The Management Company may designate some areas, by posting signs, for stock piling of snow in severe winters. Please observe "No Parking" signs.
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Solicitation
Any and all solicitation is not permitted.
There shall be no tag sales, garage sales, or other open displays of items for sale at Meadow Farm's, which are open to the public and/or advertised either by display or in written communications outside the premises of Meadow Farm's.
The Board reserves the right to sponsor not more than one annual event of this nature in which all unit owners and residents would be allowed to participate.
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Speeding & Traffic
Please follow posted speed limits. Many of our residents walk, run or ride bikes on the streets. The speed limit is 20 MPH. Any violators should be reported to Farmington Police Department.
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Storing Items
Storing items on the limited common elements on the deck and /or walkout or on the front steps is at the owner's risk. All items on the common areas must be collected and stored when not in use and may not be left outside or on a common ground overnight.
Do not keep or permit any illegal activity or store combustible or dangerous material in the unit or garage, or do anything else that would increase the coast of the Association's insurance or lead to its cancellation.
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Storm/Screen Doors
Acceptable door white, full view or white at the bottom of the door),
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Swimming and Ice Skating
Swimming and ice skating on the ponds is not allowed
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Tennis and Basketball Courts
Two tennis courts and a basketball court are provided for use by all members of the Association.
Wear appropriate tennis shoes on the tennis courts. In-line skating and skateboards are prohibited on the tennis courts.
Please take your empty water bottles, tennis ball cans and other trash home with you. Please contact the Management Company for the combination to the lock on the tennis courts.
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Trash
The guidelines outlined below are critically important to maintain the appearance of our grounds. Trash that is blown around or penetrated by wildlife must be picked-up by staff we hire and pay on an hourly basis, thus greatly increasing the cost of maintenance.
The Town of Farmington does not provide trash pick-up for Meadow Farm, it is provided by a contractor and is one of our major expenses each year.
Barrels - Unit owners must use approved 64-gallon trash receptacles provided by the Association. These receptacles cannot be stored in common areas; they must be stored in the garage and placed outside after 6 PM the night before trash collection and must be taken in on the same day of trash pick-up.
It is the unit owner's responsibility to place trash securely in the 64-gallon receptacle. The unit owner will be responsible for any costs incurred from collecting loose trash.
Recycle Bins - Recycle bins must be used for recycled items only.
Bulk pick-up is not provided from the Town of Farmington. Contact the Management Company and they will give you the phone number of our current trash contractor. You can then make arrangements for pick-up and they will bill you for the cost.
A schedule for Christmas tree pick-up will be published in the fall newsletter and your tree can be put at the curb on the scheduled day of pick-up. If this schedule is not followed, the unit owner will be responsible for any additional cost. Trees should not be dragged into the wooded areas.
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Unit Owners Responsibility
Unit owners are responsible for the actions of tenants, guests, pets and children.
Sliding Door, Windows and Garage Doors.
Interior repairs and items that are not outlined in the Condo Association By-laws.
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Windows
Meadow Farm Condo Association does not provide window washing. The seals in the double pane windows can break allowing moisture to get between the panes.
Window replacement is a unit owner responsibility, but you must contact the Management Company for window replacement specifications.
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